STLRC – Plan a Ride

Become a Ride Leader

New to ride planning?

The first step to planning a ride is to become a member of STLRC. All members are more than welcome to plan a ride for the organization.

If this is your first time planning a ride, please contact us and state that you want to become a Ride Leader. You will be provided with the information necessary to plan your ride as soon as possible.

Planning a Ride

Ride Ideas

Want to plan a ride but don’t know where to start?

Reference our cue sheet library to view our past rides we have been on as a group. You can use the cue sheets for inspiration, or completely copy them for your ride. You must have a cue sheet or preferably, a RidewithGPS navigation file, to present for the ride when the ride is posted.

Ride Guidelines

Keep these things in mind before committing to a ride:

  • Our group prefers routes with low traffic, a good road surface, and wide shoulders

  • Avoid heavy traffic roads and intersections

  • Consider the traffic conditions at the time the ride will take place

  • Plan accordingly for stops during the ride, including rest stops, food & water stops, and bathroom stops

  • Check out the route ahead of time, by car or bike, preferably at the time and day of the week the ride will take place

Posting the Ride

For insurance purposes, all STLRC Club Rides must be posted on our Ride Calendar as proof that the ride took place under our organization. All rides should be posted at least 24 hours before the event begins.

Complete the following tasks when posting your ride to the Ride Calendar:

  • If you’re not using a cue sheet from the Cue Sheet Library, provide a legible map or cue sheet to ASAP, before advertising a ride, so that our team is aware of the ride well in advance
    • Be sure to include your phone number and email address with this submission, as well as emergency contacts for yourself
  • Refer to the Ride Calendar from previous year on details about your ride.
  • Refer to the Posting a STLRC Ride pdf document for instructions on how to properly advertise your ride
  • Inform yourself of both state and local cycling laws for the area the ride is planned at
  • Ensure the starting point has ample parking, rest rooms, and is accessible to the public
    • If the ride begins on private property, ask permission before proceeding with the ride
  • Accurately classify and promote your ride with the proper skill level and categories explained in the pdf.
  • Provide details in your Ride Descriptions concerning length and speed average that you plan to achieve.
  • If you ever need to cancel a ride, please type Canceled next to your ride title on the calendar. No need to put the reason.

Ride Leader Documents

Below are a set of documents that all ride leaders must have. You must print and bring a copy of both the Member Sign-In Sheet and the Waiver for Non-Members to each ride that you are the leader of. It is advised to also download the incident report form as to have that information handy if you ever need it.

During the Ride

First things first, be prepared to welcome everyone upon arriving at the starting location and refresh them on our ride guidelines:

  • All traffic laws must be obeyed while riding

  • Helmets must be properly worn whenever on a bike

  • Riders should not try to ride beyond their ability or fitness level

  • All riders must carry their personal emergency identification information, including name, phone number, and emergency contact name and phone number

  • Riders should signal and verbalize their moves (slowing, stopping, turning, etc.), and make eye contact with motorists to help them know your moves

  • Riders should announce road hazards since the leader cannot be everywhere at once

  • Riders should strive to help one another on the ride

  • Riders should not use headphones or cell phones while riding

  • and most importantly — riders should have a great time and enjoy themselves on the ride!