Be aware of the current and predicted weather forecasts before the ride. Many times the weather can change and if you have posted an event a week or more in advance, it can change dramatically. It is the Ride Leader’s responsibility to make sure weather conditions are favorable for riding.
Road construction and closures are more difficult to forecast. There are some planned projects but many times local municipalities don’t advertise closures or repairs. Some areas, such as in the Illinois Counties we have rides in, do chip sealing which is detrimental to cycling when freshly applied to the roadways. We try to share experiences or knowledge of this roadway conditions by word of mouth and on the frequent Sign-In Sheet updates.
Be sure to:
- Check online resources for weather conditions, such as:
- Check online resources for road closures, such as:
If any conditions seem unsafe, please do not hesitate to change your route or in the case of bad weather, to cancel the ride. When you cancel an event, do so on the Event Calendar by typing CANCELED behind the ride title. You do not have to post the reason why the event was canceled.
As participants are gathering at the starting location of the ride:
- Have all club-member participants make sure that their name is verified on the latest, updated, printed copy of the STLRC sign in sheet
- Members are those who are covered by STLRC’s insurance, and all member names are listed on the members sign-in sheet
- Make sure all non-member guests names are written in the Guests portion of the Sign-In sheet
- Riders who are not present at the start of the ride should only have their name marked as present if the circumstances are discussed beforehand and are approved by you as the ride leader
- Ensure that all guests sign a non-member waiver
- Give a short safety talk.
- Explain any changes or road problems on your route.
- Have and offer a printed cue sheet to any participating riders without a cue sheet or cycling computer without a navigation file.
- State that each user of the STLRC cue sheet bears full responsibility of his or her own safety.
- Observe each participant’s equipment for obvious problems.
During the ride:
- Remember, as the Ride Leader, you are the one in charge of the ride. As the ride progresses, be aware of where your riders are on the course. You should re-group if your riders get spread out too far.
Do your best to:
- Ensure that you and other riders never confront drivers of motor vehicles.
- If being harassed, get a full description of the vehicle and the driver, and report the incident to the proper authorities as soon as possible.
- Encourage participants who experience physical problems to seek other modes of transportation back to the start when necessary. Someone may fall ill on a ride and may need an ambulance.
- Instruct riders who are stopping for repairs or other reasons to get completely off the road.
- Tactfully coach riders who do not follow the rules of the road.
- Take charge at the scene of an accident unless someone more qualified has already done so. This includes:
- securing the scene to minimize risk to everyone present
- appointing individuals to direct traffic, administer first aid, and seek medical help if necessary
- ensuring the victim is not moved unless he/she is in imminent danger
- Call 911 to get trained medical personnel on the scene
After the ride, be sure to complete these final tasks:
- Always send a copy, scanned or a picture, of the completed Sign-In Checklist & Quest Waivers to Joe Kruchowski email@example.com 314-766-0646 and Granville White firstname.lastname@example.org 314-581-2458. The Guest Waiver will be forwarded to Patti Brumleve.
- You may also send an email with the date the ride took place, the name of the ride, and the names of all STLRC members and guests who participated in the ride.
- Any notes on the ride or suggestions for improvements for the next time the ride is held should be sent to us through our contact page.
- If there was a serious accident on the ride, regardless if an actual insurance claim is anticipated or not, file an Incident Report by contacting us through email@example.com.
- A fall or collision involving significant abrasions, bruises, or broken bones should be considered a serious accident.