If you are a member of STLRC and need a password for access, please send an email to
Planning A Ride
- Compose a website listing for your ride. You may copy listings of previous rides from the archives if you want.
Paste the copy into an email, edit it as appropriate, and send it to firstname.lastname@example.org requesting that
your ride be posted on the website.
- You may find an existing cue sheet in the cue sheet library or you can make a new one to include
with your posting request.
- Avoid heavily trafficked roads and intersections — prefer a route with low traffic levels, good road surface and wide shoulders.
- Check out the route by bike or car early in planning and as close to the day of the ride as feasible.
- Consider what traffic conditions will be like at the time of day the ride will take place.
- Plan for appropriate rest/food/water/toilet stops en route.
- Provide a legible and accurate map or cue sheet with distance given, include emergency contact numbers for yourself — cell phone number, if possible.
It is a good idea to provide email@example.com with a copy of the map or cue sheet several days before the ride so it can be posted on the website.
- Inform riders of any known hazards such as railroad tracks, metal bridges, construction sites, etc.
- Know the state and local cycling laws of the area to be cycled.
- Choose a starting point with ample parking and get permission to use it if it’s not public property.
- Accurately classify and promote your trip with regard to skill level and difficulty. Use the ride ratings.
- If you need help composing a ride listing or developing a cue sheet, contact us at firstname.lastname@example.org.
- An STLRC Club Ride, for insurance purposes, is defined to be any ride that is listed under the "Ride Schedule" tab of the STLRC website.
- Rides should be announced on the website well in advance of the ride.
- In the case of an impromptu ride where the web team does not have sufficient time to post the ride, the ride announcement should be sent, even so,
to email@example.com before the start of the ride. Such rides will be posted as a record that this club ride has taken place.
- All STLRC Club Rides must follow the guidelines described on this website under Membership and Road Rules.
- If you need to cancel a ride you have listed, please notify firstname.lastname@example.org.
Obviously the earlier the ride is marked as cancelled, the more likely potential riders will know to make other plans.
At The Start
- Download a new copy of the STLRC sign-in sheet and have each rider check their name.
There is a guest entry on the form for new-comers. It is also a good idea to have a recent copy of the
membership address list in case of emergency.
- Download a copy of the STLRC waiver for non-member cyclists.
You may print a copy of this form and and hang onto it until you actually need it.
The form will be especially helpful if a minor participates in your ride in which case you should have an adult with the minor and
have them sign as the sponsor of the youth.
- Participants on STLRC Club Rides are those people whose names are marked on the sign-in sheet as participants and are thus covered by STLRC's insurance.
- Riders who are not present at the start of the ride need to contact the ride leader to make known any variance from the planned ride and,
with the consent of the ride leader, have their name marked as a participant.
- It is the responsibility of each rider to make sure their name is marked on the sign-in sheet.
- Distribute maps or cue sheets. Point out that each user of the map or cue sheet bears full responsibility for his or her safety.
[Note: By providing a map or a cue sheet to email@example.com when your ride is posted,
many riders may bring printed copies to the ride thereby relieving you of some printing.]
- Do not start a ride if dangerous weather is imminent or conditions such as icy roads exist.
- Observe participant’s equipment for obvious problems.
- Welcome everyone and let them know that safe riding is a concern and —
- all traffic laws must be obeyed,
- helmets must be properly worn whenever on a bike,
- riders should not try to ride beyond their ability or fitness level,
- all riders must carry their personal emergency identification information including name, phone number, and emergency contact name and phone,
- riders should signal and verbalize their moves (slowing, stopping, turning, etc.) Make eye contact with motorists to help them know your moves,
- riders should announce road hazards since the leader cannot be everywhere. Riders should strive to help each other, and
- do not use headphones or cell phones while riding.
During The Ride
- Never confront drivers of motor vehicles; if being harassed, get full description of vehicle and driver and report the incident to the proper authorities as soon as possible
- Encourage participants who experience physical problems to seek other modes of transportation back to the start.
- Instruct riders stopping for repairs or other reasons to get fully off the road.
- Tactfully coach riders who do not follow the rules of the road.
- At the scene of an accident: take charge unless someone more qualified has already done so
- secure the scene to minimize risk to everyone present.
- appoint individuals to direct traffic, administer first aid, and seek medical help if necessary .
- do not move the victim unless he/she is in imminent danger.
After The Ride
- If there was a serious accident on the ride even though an actual insurance claim is not anticipated,
file an Incident Report by contacting us through firstname.lastname@example.org.
A fall or collision involving significant abrasions, bruises or broken bones should be considered a serious accident.
- Any notes on the ride or suggestions for improvements for the next time the ride is held should be sent to email@example.com.
- Save your completed sign-in sheets and give them to a member of the organizing committee for ride evaluation.
- If this was an impromptu ride, the leader should follow up in one or two days to ensure the ride was actually posted to the STLRC website.
The Helmet Policy
The Helmet Policy requires that a ANSI or Snell approved helmet be worn by all participants on rides.
- If a participant chooses not to wear a helmet, he or she is no longer considered a ride participant.
- Ride leaders are authorized to refuse a potential participant if they show up for a ride without a helmet.
- If an individual insists on accompanying the trip, the leader should inform that rider before witnesses that they are not considered participants
and will not be permitted to register for the ride.
- While we cannot control the use of public roads, we can control whom we accept as participants.
The Cyclist Dismissal Policy
On those rare occurrences when a rider compromises the safety and well-being of the group, the ride leader has a right and a responsibility to dismiss the rider.
- The leader must first consult with that rider to make him or her aware of the problem behavior and the impact on the group.
- The leader should objectively document the specific actions that have caused the problems and a synopsis of the consultation with the rider.
- The rider should be informed of the leader’s decision with a witness present.
- Reasonable accommodation should be made to assist the rider in making arrangements to leave the ride.
- The ride coordinator should inform the appropriate parties.
Reasons for dismissal of a rider may include: lack of a proper helmet, unsuitable bicycle or other equipment, rider is not physically or mentally fit for the ride
at hand, and improper or abussive behavior toward others.